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AAUG Board Operational Guidelines AAUG Policy
INTENT - The Alaskan Apple Users Group is an
all-volunteer, non-profit, educational organization. AAUG members
serving on the Board of Directors have a responsibility to fund,
promote, and facilitate activities for the benefit of the membership.
SUPPORT AND FACILITATION - The AAUG Board of Directors shall
actively support and facilitate:
• The promoting and conducting of regular monthly meetings, with
arranged guest presenters.
• The production and distribution of an electronic monthly newsletter
for the membership.
• The continuation and periodic updating of the AAUG website.
• Macintosh computer lab workshops
• Special Interest Groups centered around Macintosh-related topics.
• The publicizing of AAUG activities through newspaper and radio.
•On-site, staffed, informational tables and booths at local conventions,
shopping malls, and other public venues.
• Joint cooperation with other computer user groups to plan and
conduct activities and events that are of mutual benefit.
TASK COMMITTEES - The AAUG Board shall form task committees
whenever necessary to facilitate Club activities and achieve goals.
As examples, these task committees can help to:
• Produce portions of the monthly newsletter
• Arrange the scheduling of guest speakers for monthly meetings
(at least three months in advance)
• Assist workshops and Special Interest Groups.
Task committees may consist of: Only AAUG Board members OR
Board members and volunteers from the membership OR Only volunteers from
the membership
Board Member Annual Dues Waiver Policy
INTENT - The Alaskan Apple Users Group is a non-profit,
all volunteer, educational organization. Those serving on the AAUG
Board of Directors are not paid salaries or receive fees for their
service. However, because serving as a Board Member can entail many
hours of volunteer work providing services to the membership, a small
compensation will be provided.
ACTION - Board members will be compensated with one free year of individual
membership in AAUG for each consecutive year after they serve their first
year as a Board Member. The free membership will begin on the month of their
next normal renewal, but only after they serve their entire first year. Board
members who serve less than one consecutive year do not qualify for the membership
fee waiver compensation.
AAUG members continuing to serve for two or more consecutive years on the
Board will continue to receive an annual membership waiver beginning on the
month of their normal renewal. Family membership fee waivers will only be
awarded when two or more members of a family serve together on the AAUG Board
of Directors.
Dues waivers will terminate one year after AAUG members leave the Board.
INTENT - The Board shall maintain a budget adequate for the operation of
Alaskan Apple Users Group activities. Therefore the AAUG Board:
ACTIONS - Shall adhere to an annual operating budget spanning from March
1 of the current year, to the last day of February in the following year.
Shall pass and approve an annual budget that becomes effective March 1 of
the current year, to guide and forecast expenditures and income over the
next twelve months. After the annual Board of Directors elections in February,
the new AAUG Board shall at their March meeting, develop, pass, and approve
an annual budget with designated spending categories.
Shall maintain or build-up the existing level of memberships (individual
$30, family $50, business $100).
Shall seek new sources of revenue such as: Newsletter advertisements Software & Hardware
auctioned at monthly meetings.
Shall not make expenditures that exceed annual budget catagories, unless
the catagories receive approved increases by a majority vote of the Board.
Shall never spend the AAUG cash account below the available balance.
INTENT - The Communiqué newsletter is an important
element serving the membership of the Alaskan Apple Users Group.
Newsletter creation and regular distribution is key to keeping members
timely informed about activities of AAUG, as well as providing reviews
on software, publications, and other items of interest occurring
in the Macintosh computer community
ACTIONS - The Communiqué shall conform to the following requirements:
Published monthly
Distributed as an electronic and PDF document between the first of the month
and no later than four days prior to a regular monthly AAUG members meeting.
Contain hot links within the electronic and PDF newsletter linking to other
pages within the document, and to the World Wide Web.
Library Loan Policy AAUG Policy
INTENT - AAUG strives to maintain a comprehensive lending
library of instructional CD-ROMs for self-paced learning. They are
available at no cost for (up to) a one-month loan to AAUG members
only. In order to ensure the equitable circulation of the CDs:
ACTIONS - A database shall be maintained of all CD titles and loans. The
database information will identify who has been loaned instructional CDs,
and provide data regarding the amount and frequency that CD titles are checked-out.
This data will guide decisions with acquiring further CD titles.
An AAUG member shall be loaned a maximum of two CDs at one time.
Loaned CDs must be returned to the Lending Library no later than the next
scheduled AAUG monthly meeting.
CDs checked-out between monthly meetings shall nevertheless be returned at
the next AAUG monthly meeting.
A fine a $5 per CD per month will be assessed as a late fee.
Returned CDs cannot be immediately checked-out again by the same person for
another month. However, if the returned CDs have not been checked-out by
the end of an AAUG meeting, they may be loaned again to the same person for
another month.
INTENT - Alaskan Apple Users Group workshops are an
important educational component offered to members. Workshops are
intended to provide hands-on computer learning. They are to be conducted
in a computer laboratory, negotiated and secured for use by AAUG.
Workshops are intended to offer:
Opportunities for AAUG members to develop proficiencies with designated software
and hardware.
A learning environment that allows workshop leaders to share their expertise.
Group learning that is not entirely instructor-driven. Workshop leaders should
encourage sharing of expertise by participants, as well as elicit assistance
from regular attendees to help address the learning needs of newcomers.
Computer laboratory learning at no charge to current (paid-up) AAUG members.
Non-members may participate in AAUG workshops for a fee of $10.00 per session.
Workshop leaders are encouraged to urge non-members to enroll as AAUG members.
AAUG workshops may have a finite, or indefinite life span. Some workshops
may offer subjects that can be effectively addressed in 1-2 sessions. Other
subjects may prove to be on-going.
AAUG workshops are not intended to be: Curriculum-guided instruction with
set instructional objectives and printed workbooks. Such learning is better
acquired by attending fee-based classes, or through self-paced learning using
instructional CDs from the AAUG lending library. AAUG workshops are less
formal in nature than fee-based classes yet can offer a rich learning environment.
Workshop leaders initially set learning objectives, but attendees should
be encouraged to guide the direction of instruction by expressing their needs
and interests.
Competition to fee-based workshops. The learning that occurs in AAUG workshops
may inadvertently overlap the curricula of fee-based classes. However, due
to the more informal nature of workshops, they will often lack the efficiency
of fee-based classes. Workshops may cover similar subject matter as fee-based
classes, but learning will likely be accomplished over several sessions (months),
rather than in several hours as provided by a curriculum-guide instruction.
Special Interest Groups AAUG Policy
INTENT - Special Interest Groups (SIGs) are an important
educational component offered to members. SIGs are forums facilitating
learning through the sharing of information by participants. They
are not conducted in a computer laboratory. The SIG leader(s) may
choose to encourage that participants sometimes bring their own computers
to these learning forums. SIGs are intended to offer:
Opportunities to acquire knowledge through presentations conducted at the
SIGs.
An informal learning environment that allows SIG participants to share their
expertise. SIGs are conducted at no charge to current (paid-up) AAUG members.
Non-members may participate in AAUG SIGs for a fee of $10.00 per session.
SIG leaders are encouraged to urge non-members to enroll as an AAUG member.
Group learning that is not entirely driven by the SIG leader(s). SIG leaders
should encourage sharing of expertise by participants.
AAUG Special Interest Groups may have a finite, or indefinite life span.
Some SIGs may offer subjects that can be effectively addressed in 1-2 sessions.
Other subjects may continue some SIGs indefinitely.
AAUG SIGs are not intended to be: Curriculum-guided instruction with set
instructional objectives and printed workbooks. Such learning is better acquired
by attending fee-based classes, or through self-paced learning using instructional
CDs from the AAUG lending library. AAUG SIGs are intended to be informal
learning forums centered around presentations and information sharing by
participants. SIG leaders should encourage participants to express their
needs and interests.
Competition to computer lab AAUG workshops, or to fee-based workshops. The
learning occuring in AAUG SIGs does not take place in a computer lab. Nevertheless,
learning acquired in a SIG may inadvertently overlap the curricula of workshop
and classes conducted in a Macintosh computer lab.
Disruptive Behavior and Disciplinary AAUG Policy
INTENT - The Alaskan Apple Users Group strives to provide
at its monthly general meetings a full agenda of informational topics,
activities, auctions, and give-away prizes.
Occasionally, some AAUG members in the audience mistakenly consider these
tightly scheduled meetings as forums for spontaneously and openly voicing
their concerns and objections regarding Club matters, and Board of Directors
activities. While members have the right to question activities and dealings,
the monthly meetings are not intended for that purpose. Therefore the AAUG
President, or another Board member in charge of the meeting, should:
Acknowledge the concern or complaint voiced by audience member(s). This is
not meant to admit they are right, but rather to give them the courtesy of
being recognized.
Explain to them that monthly meeting are not forums for addressing member
concerns or complaints. State to them they can use the "Letters To The
Editor" column of the Communiqué newsletter, or they can schedule
themselves to be on the agenda of the next AAUG Board meeting.
If the AAUG member(s) voicing the complaint continues to disrupt the meeting
with repeated questions, or outbursts, the incident will be added to the
agenda for the next Board meeting. The Board will determine if:
The incident warrants a letter of warning. If so, a registered (return receipt)
letter will be sent to the offending member(s) within seven days after the
Board meeting.
The incident warrants termination of membership. If so, a registered (return
receipt) letter will be sent to the offending member(s) within seven days
after the Board meeting.
Hardware and Software Sales Policy
INTENT - The Alaskan Apple Users Group provides at
monthly meetings opportunities for members to display hardware, software,
and computer publications, available for sale. Permitting this activity
helps the sellers, as well as provides revenue for AAUG. Prospective
sellers must contact the AAUG President, or a designee, for permission
to sell, prior to a regular monthly meeting.
ACTIONS - Sellers at monthly meetings will be:
Members of AAUG in good standing
Selling items owned by them, or owned by other AAUG members in good standing
Limited to a maximum of three sellers per month
Limited to one table per seller
Paying 10% of their sales to AAUG
Selected on a first-come-first-served basis
